Leave 

Clinical Placements - Trainees should request and follow their local department's protocol for requesting and entering annual leave requests. 

Academy Placements:

• Complete the Annual Leave Request Form at least 4 weeks in advance 

• Once approved this will be added to the Google Calendar and entered into ESR

• ST1- If 3 trainees are on annual leave in the Calendar, your request is likely to be declined.

• ST2- If 2 trainees are on annual leave in the Calendar, your request is likely to be declined. 

  • For urgent/special reasons this must be discussed with the Academy TSTL 

Trainees should check ESR for their annual leave allowances: this may vary pending NHS service.  https://leademployer.merseywestlancs.nhs.uk/annualleavecalculator 

*Annual leave is split across your placements equally unless authorised to carry over. (Please refer to the how should annual leave be divided section).

Clinical Placements - Trainees should follow their local department's protocol for notifying of absence and if they require to leave during working hours. Trainees should ensure their absences have been recorded in ESR.

Academy Placements:

• Inform the Programme Support Team by email or phone as soon as you know you are too unwell to attend work. 

• Complete the Sickness Leave form with the date and reasons for your absence. This information is entered into ESR. 

• On your return to work you should arrange to meet the Academy TSTL and complete the Return to Work form together:  https://leademployer.merseywestlancs.nhs.uk/online-forms?letter=r

  • This is important to complete so support for your health and wellbeing can be recommended and actioned

Trainees should be aware of the Lead Employer Attendance Policy: https://leademployer.merseywestlancs.nhs.uk/online-policies?policy=3 

We understand that there will be unforeseen situations that arise that may require time off such as: 

• Compassionate Leave

• Caring Responsibilities 

• Special Leave

If you encounter a situation that means you cannot attend work, there are different leave types that can be entered into ESR. 

Clinical Placements - Trainees should follow their local department's protocol for notifying of absence and if they require to leave during working hours. Trainees should ensure their absences have been recorded in ESR.

Academy Placements:

• Inform the Programme Support Team by email or phone as soon as you know you cannot attend work or need to leave with a brief reason.

• If you think you need some extra support please also include your Academy TSTL in the notification.

• Keep in touch and let us know how you are getting on, and if you need advice or need longer off work, we can advise the best leave to take. 

Trainees can find resources and support: https://leademployer.merseywestlancs.nhs.uk/health-work-and-wellbeing - a self referral can be made, but also additional referrals can be made by the Academy Team and TSTL to help you when you need it most.  

Its important that you inform your supervisors in your placement as soon as you know you are pregnant to ensure you are protected within the department particularly with the nature of Radiology. Your supervisor should treat this in the strictest confidence whilst you may be in the first trimester. 

A workplace/risk assessment should be carried out ASAP and you are safely protected during your pregnancy. 

If you are in the Academy during this time then this should be arranged with the Academy TSTL who can support any appropriate adjustments. 

Time off for antenatal appointments should be notified in advance if you cannot arrange outside of teaching to the Programme Support Team who will note your appointments and ensure you are supported. 

Applying for maternity, paternity & shared parental leave is done via the Lead Employer. Confirmed dates will be forwarded to the Programme Support Team to adjust training and ARCP dates. 

All guidance and forms for support can be found here: https://leademployer.merseywestlancs.nhs.uk/online-policies?policy=14